Registration Policies

© Santa Fe Workshops

Registration Policies

Since enrollment is limited, we encourage you to apply early. Call to check availability before registering. Please do not make travel plans before registering or being told a workshop is a “go.” We encourage you to choose more than one workshop in case your first choice is full. Assignments are made on a first-come, first-served basis.

You can register online or over the phone by calling (505) 983-1400 x111 with your American Express, MasterCard, Visa, or Discover Card. We cannot hold space in a workshop without a deposit. Once your deposit has been received you will receive an email confirmation.

For Workshops in the Continental U.S.
$300 deposit is required at the time of registration
Balance is due no later than 30 days prior to the start of the workshop. NOTE: Late payments are subject to a 5% fee on balance due.

For Workshops outside of the Continental U.S.
$1,000 deposit is required at time of registration (some exceptions apply)
International programs have individual policies. Please review the Payment, Refund, Withdrawal, and Transfer Policies below for more details. NOTE: Late payments are subject to a 5% fee on balance due.

Additional Information

More information will be emailed once the minimum number of participants is reached. Final payment of your balance may be made online with credit card or by check payable in U.S. funds.

Sales tax may be charged on online or domestic classes based on the location of the class, your location and current Nexus taxation laws between NM and other states.

The minimum age requirement to take any workshop is 18 and we kindly request that alumni of the workshops not repeat the same instructor’s workshop in the same location in consecutive years.

Trip Cancellation/Travel Insurance

We strongly recommend that you purchase trip cancellation/travel insurance for your workshop/trip. It is wise to protect yourself against potential expenses caused by unforeseen circumstances that prevent your workshop attendance or require your early departure. If you choose to forego the purchase of trip cancellation/travel coverage, you are personally liable to cover any associated costs or penalties should you need to cancel your workshop outside of SFW cancellation parameters (up to full value of workshop/trip). Please review our Cancellation and Transfer policies

We’ve partnered with Travel Insurance Services (USI Affinity) to offer a plan designed with our customers in mind. Please call 855-874-0156 or visit the website to learn more and enroll today: https://my.travelinsure.com/sfw. Residents of Canada should link to https://www.getreliable.com/direct/login.aspx?ag=USI50021.

If you have pre-existing conditions that need to be covered or need coverage for “any reason” cancellation (commonly known as CFAR insurance), please check with your travel insurance company of choice regarding deadlines and restrictions. It is likely that you will need to purchase coverage within 14 days of paying your workshop/trip deposit.

Reimbursement of non-refundable airline tickets in the event of a workshop cancellation due to low enrollment is not the responsibility of The Workshops. Please check with the office in Santa Fe before making non-refundable travel plans.

For more information about Trip Cancellation/Travel Insurance, refer to this PDF document.

Payment and Transfer Policies

NOTE: Santa Fe Workshops continues to closely monitor the public health situation regarding COVID-19 (Coronavirus) and is following recommendations from the Centers for Disease Control and Prevention, along with the state of New Mexico and the county of Santa Fe, to ensure the safety of our students, faculty, visitors and staff during the pandemic.

Along with the wide variety of online programming currently being offered, in-person workshops are being scheduled and will continue throughout 2021 as restrictions allow. Efforts regarding on-campus sanitation, prevention, monitoring, and precautionary measures are in place so that your experience is as safe and comfortable as possible.

Space in our workshops is limited and we rely on your attendance to make important arrangements and logistical preparations for every workshop. Our participants are important to us and if for any reason you need to withdraw from a workshop or wish to transfer to a different workshop, please notify us in writing (email to info@santafeworkshops.com) as soon as possible.

Payments
A deposit payment is due at the time of your registration to reserve a spot in the workshop. All payments can be made through our website or over the phone by calling (505) 983-1400, ext. 111 with an American Express Card, MasterCard, Visa, or Discover Card. We also accept payment by way of check or money order sent to 50 Mount Carmel Rd. Santa Fe, NM 87505. Certain workshops require a portfolio review and final acceptance is not confirmed until your portfolio has been received, reviewed, and accepted.

Once the workshop is called a “Go”, participants will receive notification and a statement of account that will specify the balance due and the due date. Santa Fe Workshops (SFW) reserves the right to withdraw any registration if the balance due has not been received within 5 business days of the due date specified on the invoice and will result in no refund. Late payments will be subject to a 5% penalty, applied to the balance due.

There are no exceptions to these policies and SFW is not responsible for cancellations due to medical or other emergencies. Should SFW cancel an itinerary, all fees and deposits are refunded in full or may be transferred to another workshop within 12 months. SFW is not responsible for reimbursement of non-refundable airline tickets in the event of a workshop cancellation. Please check on your workshop status before making travel arrangements. We strongly recommend that you purchase trip cancellation/travel insurance.

Grace Period
We offer a 48-hour grace period on new registrations. If you have second thoughts about participating in your workshop within 48 hours of your registration, we will refund your payment, less a $60 processing fee.

Transfers
We will do our best to accommodate transfers, however we reserve the right to approve or reject any transfer request. Transfer request will only be considered if made within the following time frames, based on the workshop you are transferring from:

  • Domestic Workshops (2021) – More than 60 days prior to the start date of your workshop
  • International Programs – See details below for international trips
  • Other Programs – We produce innovative, new programs every year that may require a different cutoff date for transfer requests and withdrawals. See below for the terms of these programs.

 

All approved transfers will be subject to a $60 transfer fee (plus applicable tax) and the new workshop or program must be completed within 12 months of the withdrawal.

Program Policies

We provide the following withdrawal and refund policies for our various workshops and programs:

  • Withdrawal more than 60 days prior to the start date of your workshop, SFW will refund all payments made. This includes cancellations by participants for reasons due to Covid-19 concerns.
  • Withdrawal between 60 and 30 days prior to the start date of your workshop, SFW will refund all payments made, less a cancellation fee equal to 50% of the deposit.
  • Withdrawal between 30 and 15 days prior to the start date of the workshop, SFW will retain 50% of the workshop tuition or package price.
  • Withdrawal less than 15 days prior to the start date of the workshop will result in no refund.

  • Withdrawal more than 75 days prior to the start date of your workshop, SFW will refund all payments made. This includes cancellations by participants for reasons due to Covid-19 concerns.
  • Withdrawal between 75 and 45 days prior to the start date of your workshop, SFW will refund all payments made, less a cancellation fee equal to 50% of the deposit.
  • Withdrawal less than 45 prior to the start date of the workshop will result in no refund.

Programs with special policies are listed below:

  • Withdrawal more than 30 days prior to the start date of your workshop*, SFW will refund your payment, less a $60 processing fee.
    *If cancellation notification is received more than 30 days out, transfers will be allowed. There will be a $60 transfer fee charged on the new workshop.
  • Withdrawal between 30 and 15 days prior to the start date of the workshop, SFW will retain 50% of the workshop tuition.
  • Withdrawal less than 15 days out will result in no refund.

To reserve your space for Morocco: Color of Light with Arthur Meyerson, May 14-26, 2022, a deposit of $1,000 is required at the time of registration. Minimum enrollment for this trip is 8 participants and SFW’s decision to run or cancel this trip will be made no later than November 15, 2021.

 

We rely on your attendance to make important arrangements and logistical preparations, so if for any reason you need to withdraw, please notify us in writing (send email to info@santafeworkshops.com) before November 15, 2021, and your deposit (and any additional funds already paid) will be refunded to you in full. The full deposit will be retained for cancellations received anytime between November 15, 2021, and January 4, 2022. The trip balance is due no later than January 18, 2022. If notification of cancellation is made after this date, we must retain all fees paid.

 

It is required that you purchase trip cancellation/travel & medical insurance for this trip.

 

NOTE: If SFW is forced to cancel the trip due to COVID restrictions, full refund of funds paid will be made.

To reserve your space for Exploring Istanbul and the Countryside with Jennifer Spelman, May 18-25, 2022, a deposit of $1,000 is required at the time of registration. Minimum enrollment for this trip is 8 participants and SFW’s decision to run or cancel this trip will be made no later than February 1, 2022.

We rely on your attendance to make important arrangements and logistical preparations, so if for any reason you need to withdraw, please notify us in writing (send email to info@santafeworkshops.com) before February 1, 2022, and your deposit (and any additional funds already paid) will be refunded to you in full. The full deposit will be retained for cancellations received anytime between February 1, 2022 and March 18, 2022. The trip balance is due no later than March 18, 2022. If notification of cancellation is made after this date, we must retain all fees paid.

It is required that you purchase trip cancellation/travel & medical insurance for this trip.

NOTE: If SFW is forced to cancel the trip due to COVID restrictions, full refund of funds paid will be made.

To reserve your space for Tanzania: A Luxury Photo Safari with Kristi Odom, June 22-30, 2022, a deposit of $1,000 is required at the time of registration. Minimum enrollment for this trip is 6 participants and SFW’s decision to run or cancel this trip will be made no later than February 15, 2022.

 

We rely on your attendance to make important arrangements and logistical preparations, so if for any reason you need to withdraw, please notify us in writing (send email to info@santafeworkshops.com) before February 15, 2022, and your deposit (and any additional funds already paid) will be refunded to you in full. The full deposit will be retained for cancellations received anytime between February 15, 2022 and March 15, 2022. The trip balance is due no later than March 15, 2022. If notification of cancellation is made after this date, we must retain all fees paid.

 

It is required that you purchase trip cancellation/travel & medical insurance for this trip.

 

NOTE: If SFW is forced to cancel the trip due to COVID restrictions, full refund of funds paid will be made.

To reserve your space for Morocco: A Photographic Journey with Jennifer Spelman, September 21-October 3, 2022, a deposit of $1,000 is required at the time of registration. Minimum enrollment for this trip is 7 participants and SFW’s decision to run or cancel this trip will be made no later than April 26, 2022.

 

We rely on your attendance to make important arrangements and logistical preparations, so if for any reason you need to withdraw, please notify us in writing (send email to info@santafeworkshops.com) before May 3, 2022, and your deposit (and any additional funds already paid) will be refunded to you in full. The full deposit will be retained for cancellations received anytime between April 26, 2022 and May 24, 2022. The trip balance is due no later than May 24, 2022. If notification of cancellation is made after this date, we must retain all fees paid.

 

It is required that you purchase trip cancellation/travel & medical insurance for this trip.

 

NOTE: If SFW is forced to cancel the trip due to COVID restrictions, full refund of funds paid will be made.