Payment, Refund, Withdrawal, and Transfer Policies
Space in our workshops is limited and we rely on your attendance to make important arrangements and logistical preparations for every workshop. Our participants are important to us and if for any reason you need to withdraw from a workshop or wish to transfer to a different workshop, please notify us in writing (email to firstname.lastname@example.org) as soon as possible.
A deposit payment is due at the time of your registration to reserve a spot in the workshop. All payments can be made through our website or over the phone by calling 505-983-1400, ext. 111 with an American Express Card, MasterCard, Visa, or Discover Card. We also accept payment by way of check or money order sent to 50 Mount Carmel Rd. Santa Fe, NM 87505. Certain workshops require a portfolio review and final acceptance is not confirmed until your portfolio has been received, reviewed, and accepted.
Once the workshop is called a “Go”, participants will receive notification and a statement of account that will specify the balance due and the due date. Santa Fe Photographic Workshops and Writers Lab (SFPW) reserves the right to withdraw any registration if the balance due has not been received within 5 business days of the due date specified on the invoice and will result in no refund. Late payments will be subject to a 5% penalty, applied to the balance due.
There are no exceptions to these policies and SFPW is not responsible for cancellations due to medical or other emergencies. Should SFPW cancel an itinerary, all fees and deposits are refunded in full or may be transferred to another workshop within 12 months. SFPW is not responsible for reimbursement of non-refundable airline tickets in the event of a workshop cancellation. Please check on your workshop status before making travel arrangements. We strongly recommend that you purchase trip cancellation/travel insurance.
We offer a 48-hour grace period on new registrations. If you have second thoughts about participating in your workshop within 48 hours of your registration, we will refund your payment, less a $60 processing fee.
We will do our best to accommodate transfers, however we reserve the right to approve or reject any transfer request. Transfer request will only be considered if made within the following time frames, based on the workshop you are transferring from:
All approved transfers will be subject to a $60 transfer fee and the new workshop or program must be completed within 12 months of the withdrawal.
Programs with special policies are listed below:
On the Road workshops with Eddie Soloway
Balances for On the Road workshops with Eddie Soloway (for example, Big Sur and Urban Parks programs) are due 45 days before the start
date. Transfers will be considered if received more than 45 days before the start date of your workshop.
To reserve your space for Nepal:Himalayan Festivals, Sacred Landscapes, and Beyond with Thomas Kelly, February 16-26, 2020, a deposit of $1,000 is required at the time of registration. Minimum enrollment for this trip is 4 participants and the decision to run this trip or not will be made no later than October 19, 2019.
We rely on your attendance to make important arrangements and logistical preparations, so if for any reason you need to withdraw, please notify us in writing (email to email@example.com is okay) before October 19, 2019. At that time, we will refund your deposit, less a $500 cancellation fee. The full deposit will be retained for cancellations received between October 19, 2019 and November 18, 2019. Trip balance will be due no later than November 18, 2019. If notification of cancellation is made after this date, we must retain all fees paid. Transfers will be considered if received before October 19, 2019.