Cancellation and Transfer Policies
for Workshops and Programs in 2018
(Click here for updated policies for 2019 workshops)Space in our workshops and on our international programs is limited and our participants are important to us. We rely on your attendance to make important arrangements and logistical preparations. If for any reason you need to withdraw from a workshop or international program, please notify us in writing (email to info@santafeworkshops.com is acceptable) as soon as possible. We do our best to accommodate transfers that follow terms listed below, however we reserve the right to approve or reject any transfer request. All approved transfers are subject to a $30 transfer fee. You must register and complete a new workshop or international program within 12 months of the withdrawal.
We offer a 48-hour grace period on new registrations. If you have second thoughts about participating in your workshop within 48 hours of your registration, we will refund your deposit less a $60 processing fee.
We strongly recommend that all participants purchase Trip Cancellation/Travel Insurance that covers workshop expenses and non-refundable travel costs. Please check on your workshop status before making travel arrangements.
There are NO exceptions to our Cancellation and Transfer Policies.
NOTE: Our Cancellation and Transfer Policies are currently being updated for 2019 workshops and programs.
We provide the following refund policies for our various workshops and programs:
Workshops in the Continental U.S.
Cuba, Japan, and Ecuador Programs
On the Road workshops with Eddie Soloway
Where the Buffalo Roam: A Wyoming Workshop
Heart of the Himalaya: Bhutan and Nepal
Photographer's Journey Through Rajasthan
Workshops in the Continental U.S.
Balances for these workshops are due 30 days before the start date. If for any reason you need to withdraw from a Santa Fe based workshop or an On the Road workshop (some exceptions apply; see additional policies below), please notify us 30 days or more before the start date of your workshop.
• At that time we will refund your deposit, less a $125 cancellation fee.
• If notification of cancellation is made 15 to 29 days before the start of the workshop, we will retain the $300 deposit.
• If notification of cancellation is made less than 15 days before the start of the workshop, we must retain the entire balance paid.
• No refund of any fees will be made for withdrawal after the workshop begins.
• Transfers will be considered if received more than 30 days before the start date of your workshop.
• The Santa Fe Photographic Workshops reserves the right to cancel a reservation for a domestic workshop if full payment has not been received by 15 days before the workshop begins.
NOTE: For One-Day Writers Lab Intensives
For cancellations received 30 days or more before the start date of your Intensive, a $75 cancellation fee will be retained. If notification of cancellation is made 15 to 30 days before the start of the workshop, we must retain the $150 deposit. If notification of cancellation is made less than 15 days before the start of the workshop, we must retain the entire balance
Mexico Workshops
Balances for workshops with Jock Sturges, Sam Abell, Arthur Meyerson, and the Day of the Dead Workshops (both San Miguel and Oaxaca) are due 60 days before the start date**. If for any reason you need to withdraw from a Mexico based workshop please notify us 60 days or more before the start date of your workshop.
• At that time we will refund your deposit, less a $250 cancellation fee.
• If notification of cancellation is made 45 to 59 days before the start of the workshop, we will retain the $600 deposit.
• If notification of cancellation is made less than 45 days before the start of the workshop, we must retain the entire balance paid.
• No refund of any fees will be made for withdrawal after the workshop begins.
• Transfers will be considered if received more than 60 days before the start date of your workshop.
• The Santa Fe Photographic Workshops reserves the right to cancel a reservation for a Mexico based workshop if full payment has not been received by 45 days before the workshop begins.
**Decisions on other San Miguel workshops in 2018 will be made no later than 45 days out and balances will be due shortly after.
NOTE: For the One-Day Flash Intensive with Michael Amici
For cancellations received 60 days or more before the start date of your Intensive, a $75 cancellation fee will be retained. If notification of cancellation is made 45 to 59 days before the start of the workshop, we must retain the $150 deposit. If notification of cancellation is made less than 45 days before the start of the workshop, we must retain the entire balance
Cuba, Japan, and Ecuador Programs
Balances for these workshops are due 60 days before the start date. If for any reason you need to withdraw from a Cuba, Japan, or Ecuador based program please notify us 60 days or more before the start date of your program.
• At that time we will refund your deposit, less a $500 cancellation fee.
• If notification of cancellation is made less than 60 days before the start of the program, we must retain the entire balance paid.
• No refund of any fees will be made for withdrawal after the workshop begins.
• Transfers will be considered if received more than 90 days before the start date of your workshop.
• The Santa Fe Photographic Workshops reserves the right to cancel a reservation for a Cuba, Japan, or Ecuador based program if full payment has not been received by 45 days before the workshop begins.
On the Road workshops with Eddie Soloway (Big Sur, Red Rock Canyon Country, Urban Parks series)
Balances for these workshops are due 45 days before the start date. If for any reason you need to withdraw from an On the Road workshop with Eddie Soloway, please notify us 60 days or more before the start date of your workshop.
• At that time we will refund your deposit, less a $125 cancellation fee.
• If notification of cancellation is made 45 to 59 days before the start of the workshop, we will retain the $300 deposit.
• If notification of cancellation is made less than 45 days before the start of the workshop, we must retain the entire balance paid.
• No refund of any fees will be made for withdrawal after the workshop begins.
• Transfers will be considered if received more than 30 days before the start date of your workshop.
• The Santa Fe Photographic Workshops reserves the right to cancel a reservation for an On the Road workshop with Eddie Soloway if full payment has not been received by 45 days before the workshop begins.
Where the Buffalo Roam: A Wyoming Workshop with Brett Erickson and Charles W. Guildner
Balances for this workshop are due 60 days before the start date. If for any reason you need to withdraw from this Wyoming workshop please notify us 60 days or more before the start date of your workshop.
• At that time we will refund your deposit, less a $250 cancellation fee.
• If notification of cancellation is made 30 to 59 days before the start of the workshop, we will retain the $600 deposit.
• If notification of cancellation is made less than 30 days before the start of the workshop, we must retain the entire balance paid.
• No refund of any fees will be made for withdrawal after the workshop begins.
• Transfers will be considered if received more than 60 days before the start date of your workshop.
• The Santa Fe Photographic Workshops reserves the right to cancel a reservation for this workshop if full payment has not been received by 30 days before the workshop begins.
Heart of the Himalaya: Bhutan and Nepal with David Samuel Robbins
To reserve your space for the September 13–24, 2018, Heart of the Himalaya: Bhutan and Nepal tour with David Samuel Robbins, a non-refundable* deposit of $1,500 (US) is required at the time of registration. Prior to Santa Fe Workshops processing the deposit, each participant is required to complete and return the Agreement, Assumption of Risk, Waiver and Release to Photo Nomad Ventures, Inc.
Minimum enrollment for this trip is 6 participants and this trip is now confirmed. Full balances are due no later than May 23, 2018.
If for any reason you need to withdraw after your balance has
been paid, please notify us in writing or via email. For cancellation
notices received:
• No later than June 6, 2018, a 50% refund will be made.
• After June 6, 2018, or during the tour in progress, no refunds can be made.
Photo Nomad Ventures, Inc./Santa
Fe Photographic Workshops is not responsible for cancellations due to
medical emergencies or other unforeseen personal circumstances.
Trip interruption and cancellation insurance will cover these situations, and is required for all participants. Refer to the Agreement, Assumption of Risk, Waiver and Release for further details.
*Deposits are only non-refundable if canceled by the client. If the tour is canceled by Photo Nomad Ventures, Inc./Santa Fe Photographic Workshops, all workshop fees are fully refunded.
Photographer's Journey Through Rajasthan with David Samuel Robbins
To reserve your space for the October 6-17, 2018, Photographer's Journey Through Rajasthan with David Samuel Robbins, a non-refundable* deposit of $1,000 (US) is required at the time of registration. Prior to Santa Fe Workshops processing the deposit, each participant is required to complete and return the Agreement, Assumption of Risk, Waiver and Release to Photo Nomad Ventures, Inc.
Minimum enrollment for this trip has now been met and this trip is now confirmed. Full balances are due no later than June 11, 2018.**
If for any reason you need to withdraw after your balance has been paid, please notify us in writing or via email. For cancellation notices received:
• No later than July 30, 2018, a 50% refund will be made
• After July 30, 2018, or during the tour in progress, no refunds can be made.
Photo Nomad Ventures, Inc./Santa Fe Photographic Workshops is not responsible for cancellations due to medical emergencies or other unforeseen personal circumstances. Trip interruption and cancellation insurance will cover these situations, and is required for all participants. Refer to the Agreement, Assumption of Risk, Waiver and Release for further details.
*Deposits are only non-refundable if canceled by the client. If the tour is canceled by us, all fees are fully refunded.**Including optional extensions
Three Festivals of Varanasi with David Samuel Robbins
To reserve your space for the October 17 - 21, 2018 Three Festivals of Varanasi extension with David Samuel Robbins, a non-refundable* deposit of $500 (US) is required at the time of registration. Prior to Santa Fe Workshops processing the deposit, each participant is required to complete and return the Agreement, Assumption of Risk, Waiver and Release to Photo Nomad Ventures, Inc.
Minimum enrollment for this trip has now been met and this trip is now confirmed. Full balances are due no later than June 11, 2018.
If for any reason you need to withdraw after your balance has been paid, please notify us in writing or via email. For cancellation notices received:
• No later than July 30, 2018, a 50% refund will be made.
• After July 30, 2018, or during the tour in progress, no refunds can be made.
Photo Nomad Ventures, Inc./Santa Fe Photographic Workshops is not responsible for cancellations due to medical emergencies or other unforeseen personal circumstances. Trip interruption and cancellation insurance will cover these situations, and is required for all participants. Refer to the Agreement, Assumption of Risk, Waiver and Release for further details.
*Deposits are only non-refundable if canceled by the client. If the tour is canceled by Photo Nomad Ventures, Inc./Santa Fe Photographic Workshops, all workshop fees are fully refunded.